Automatic annual re-screening — VolunteerBadge Support

Turn on hands-off yearly background checks so volunteers stay compliant automatically.

Most volunteer programs are required to re-screen volunteers on a schedule — often once a year. VolunteerBadge can do this for you automatically: when a volunteer reaches your re-screen interval, we order a fresh background check on your behalf, with no clicking required.

What you get

Set it once. Every volunteer is automatically re-checked on schedule, you're emailed a summary each cycle, and nobody slips through the cracks.

Turn it on · ~1 minute

Go to Settings → Screening.
Set your Re-screen interval (months) — 12 is the default for annual compliance.
Switch on “Automatically re-run background checks when due.”
Confirm the authorization statement and save.

How it works

Once a month, VolunteerBadge looks for volunteers whose re-screen date has passed and orders each a new $5 national criminal check automatically (1 credit each). Results flow into your dashboard and Compliance log exactly like a manual check, and the next re-screen date is set forward automatically.

Guardrail	What happens
Authorization required	Only volunteers with FCRA authorization on file are auto-run. Imported volunteers count if you attested at import time.
Out of credits	Auto-screening pauses instead of skipping anyone, and emails you to buy credits. The due volunteers run on the next cycle.
No duplicates	A volunteer with a check already in progress is never ordered twice.
You stay informed	Each cycle you get a summary email of exactly what ran (and what was paused).

Your FCRA responsibility

Re-running a check requires ongoing authorization from the volunteer. By enabling auto-rescreen you confirm your organization holds that authorization. Many programs capture “evergreen” consent that covers periodic re-screening — keep those signed forms on file.

Prefer to stay in control? Leave auto-rescreen off and we'll simply email your admins a monthly reminder of who's due, so you can run them with one click.