Zapier connects VolunteerBadge to 6,000+ apps with no code. Use it to kick off a workflow when something happens in VolunteerBadge (like a background check completing), or to create volunteers and order checks straight from the apps you already use.
What you can build
Triggers — start a Zap when this happens in VolunteerBadge:
| Trigger | Fires when |
|---|---|
| New Volunteer | A volunteer is created in VolunteerBadge. |
| Background Check Completed | A check finishes — clear or consider. |
Actions — have another app do this in VolunteerBadge:
| Action | What it does |
|---|---|
| Create Volunteer | Adds or updates a volunteer (idempotent on email). |
| Order Background Check | Orders a $5 FCRA-compliant check for a subject. |
| Send Volunteer Application | Emails or texts an application from any trigger. |
Step 1 — Create a VolunteerBadge API key
- Go to Settings → API and create a key (you'll accept the CRA terms the first time).
- Copy the key — it starts with
vb_live_. Treat it like a password.
Step 2 — Connect VolunteerBadge in Zapier
- In Zapier, click Create → Zap.
- Search for VolunteerBadge and pick a trigger or action.
- When prompted to connect your account, paste your
vb_live_…API key. Zapier confirms by showing your organization name.
Step 3 — Build your first Zap
Example
When a new response hits your Google Form → Create Volunteer in VolunteerBadge. New sign-ups get screened automatically.
A few more ideas:
- Background Check Completed → post a message in Slack and add a row to Google Sheets.
- New volunteer added in your CRM → Order Background Check.
- New Volunteer → send a welcome email via Gmail.
Troubleshooting
| Symptom | Fix |
|---|---|
| “Invalid API key” when connecting | Make sure you copied the full key (starts with vb_live_) and that it hasn’t been revoked in Settings → API. |
| Trigger never fires | Trigger events are real-time — perform the action in VolunteerBadge (or use Zapier’s “test” to pull a recent sample). |
| Can’t find the app | Search for “VolunteerBadge” exactly. Still stuck? Email support@screenforgelabs.com for the connection link. |
Prefer to build it yourself without Zapier? The same events and actions are on our REST API & webhooks.